Services

STRATEGIC ISSUES
  • Clarify goals and objectives
  • Prepare and manage timeline
  • Develop and implement theme
  • Guide event strategy
  • Form and manage planning committee
  • Determine pricing
VENUE SELECTION
  • Research and select site – local, national, international
  • Negotiate contracts
  • Select and design menu
  • Coordinate layout and design of facility/venue
  • Manage day-of-event logistics
FISCAL RESPONSIBILITIES
  • Provide budget and income projections
  • Handle financial accounting and budget control
  • Handle all reservations and money transactions
  • Provide weekly financial reports
  • Review all invoices for accuracy
  • Provide final accounting of event – income and expenses
COMMUNICATIONS
  • Write all correspondence related to the event
  • Coordinate mass mailings
  • Handle all correspondence with prospective attendees
  • Draft all necessary letters for mail merges
  • Handle any telephone follow-up
  • Secure dedicated phone line for client
  • Supply web presence for event
  • Coordinate all printed pieces, i.e., Hold the Date, invitation, program, etc.
PRINTING
  • Select printer (if clients do not have their own)
  • Supply printer with materials for the job
  • Proofread all printed materials
  • Handle all details related to printed materials
DATABASE MANAGEMENT
  • Manage client database
  • Record all responses
  • Update all address changes
  • Supply client with complete database at conclusion of project
EVENT REQUIREMENTS
  • Negotiate rates
  • Coordinate ground transportation
  • Manage hotel room blocks
  • Secure vendors – photographer, etc.
  • Procure entertainment
  • Secure keynote speakers
  • Prepare event script
  • Select and purchase mementos and/or awards
  • Arrange table seating
  • Handle all VIP arrangements
  • Act as clearing house for all questions
ON-SITE MANAGEMENT
  • Adequately staff the event
  • Oversee event set-up
  • Oversee evening timeline
  • Act as troubleshooter
  • Orchestrate run-through or rehearsal of speakers
AUDIOVISUAL
  • Coordinate all speakers' AV needs
  • Coordinate lighting requirements
  • Coordinate sound requirements
  • Coordinate video requirements